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Lehigh Office 365 Guide

Share a Document in Lehigh Office 365

Lehigh Office 365 allows you to share your documents with others - either simply to view or for collaborative work. For this example, we will be using Word Online.

Step Number: 
1
Action: 

If you are sharing a newly created document, click the Share button in the menu bar at the top right corner of your screen, next to your name.

Screenshot: 
Share
Step Number: 
2
Action: 

If you are sharing a previously created document from your library, select Share from the menu bar on the top left of your screen, under your name.

Screenshot: 
Share
Step Number: 
3
Action: 

On the sharing dialog box that opens, you will be able to add viewers/collaborators as well as a message before sharing.

  1. In the first box, add names (Lehigh recipients) or email addresses of those you wish to share with.
  2. In the drop down, you can choose between giving Edit rights or allowing those you share with to view the document only.
  3. In the message box, you can optionally include a message to those you are sharing the file with.
Screenshot: 
Sharing Info
Step Number: 
4
Action: 

Before sharing, you can choose to require or not require users who you are sharing the document with to sign-in to their Office 365 account before being able to access it. You also have the option of sending or not sending an email invitation to recipients of the file share. Both of these options are checked by default.

Finally, when you are ready to share the document, click the Share button.

Screenshot: 
Share Options
Step Number: 
5
Action: 

Alternatively, you can share a document by distributing a link. To do this, select the Get a link option on the sharing dialog box. You can get a link simply for viewing or one specifically for edit access. Copy the link to your clipboard and paste into emails, documents, or anywhere you wish to share access. Remember, anyone with this link will be able to access your document so only share with those you intend to have it.

Screenshot: 
Get a link
Step Number: 
6
Action: 

At any time, you can view who has access rights to the file by clicking the Shared with option. Here, you can change view/edit rights as well as remove current viewers or collaborators from the document.

Screenshot: 
View users

For additional help, please contact the LTS Help Desk at 610-758-4357 or helpdesk@lehigh.edu