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Google Calendar Guide

Create a Public Google Calendar

LTS recommends that public calendars be created on a departmental, or "in" computing account, so that the calendar is associated with the department rather than an individual (who may leave or change jobs). If you do not have a departmental account, or if your existing departmental account does not have the Google Service enabled, contact Kelly Decker at ksd2@lehigh.edu or 610-758-3990. Once you have the account, the steps to creating a public calendar are below, or check out a video tutorial at: http://bit.ly/ShareGCal.

Step Number: 
1
Action: 

Go to lehigh.edu/google to view the Lehigh Google Apps page.

Screenshot: 
Lehigh Google Apps
Step Number: 
2
Action: 

Log into the account by going to www.lehigh.edu/google and using the departmental account username and password.

Screenshot: 
Lehigh Single Signon
Step Number: 
3
Action: 

Go to Google Calendar. Select the calendar you want to use. Use the default calendar or create a unique calendar to hold the event information.

Screenshot: 
My calendars area of Google Calendar
Step Number: 
4
Action: 

Enter the events into the calendar. To create the events from scratch, enter the events as you would for a personal calendar. Check the calendar to make sure the events are displaying as they should. Note: To import events saved in an .ics file (iCalendar format), go to Settings under My Calendars, and select Import Calendar. Select the calendar that will contain the events. Open the Browse window, navigate to the file, and select it. Click Import.

Screenshot: 
Step Number: 
5
Action: 

Set the sharing privileges to either make it Public or Share with everyone at Lehigh (found under Share this Calendar).

Screenshot: 
Share your calendar
Step Number: 
6
Action: 

You can share your calendar with others now if you wish. To do this, you will need the CalendarID, XML ID, and ical ID. To find these click on the arrow to the right of the calendar, select Calendar Settings, and view the Calendar Details. Toward the bottom you will find these three settings under Calendar Address. You can now submit a public calendar to the LTS web list of public calendars. You'll be prompted for the CalendarID, XML ID, and ical ID on this form.

Screenshot: 
Calendar Details view
Audience: 

For additional help, please contact the LTS Help Desk at 610-758-4357 or helpdesk@lehigh.edu